Gatherings · Free potluck sign-up
Free potluck sign-up sheet: one link, every guest claims a dish
The best potluck tables have a little of everything, not four pies and no potatoes. Make one link, drop it in the group chat, and your guests tap to say what they are bringing. Everyone sees what is covered and what is still needed. No accounts for you or your guests.
1. Your event
2. Your list
Rename, add or remove anything. "How many" is how many people can sign up for that row.
3. Your links
Keep the host link to yourself. It is the only way to change the list or remove a name, and we cannot send it to you again. Save it in your notes or email it to yourself.
Sign-ups you made on this device
How it works
- Pick the occasion and how many are coming. We suggest a list; change anything.
- Create the link and paste it in your group chat or text.
- Each guest taps it, picks something still needed and adds their first name. Everyone sees the list update.
- Keep your host link to rename rows, change numbers or remove a name. Print the list for the fridge if you like.
Quick answers
Do my guests need an app or an account?
No. Nobody signs up for anything, you included. Guests tap the link, type a first name and pick something that is still needed. It works in any phone browser.
How many dishes should I ask for?
We start from our potluck rules: about one side for every three or four guests, a salad or vegetable (two for 12 or more), bread, one dessert for every six to eight guests, and one or two people on drinks and ice. Change any number before you make the link, and change it later from your host link.
Who can see the names, and how long is it kept?
Anyone with the guest link can see the first names and dishes on it, so share it only with your group. We do not ask for email addresses or phone numbers. The sheet is deleted 30 days after the event, or 60 days after you made it if you leave the date empty.
Keep the whole party in one place
The sign-up sorts who brings what. Our planners keep everything around it.
The menu, the shopping list and exactly when every dish goes in the oven, for 6, 12 or 24 guests.
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Who's coming, who brings which dish, what's still missing, and who owes whom.
Buy on Etsy See what is inside
Try one of our free tools too: the turkey and oven planner.
Four hosting spreadsheets: Thanksgiving, a Friendsgiving potluck, a holiday party and New Year's Eve.
Buy on Etsy See what is inside
Try one of our free tools too: the party food calculator.
Four hosting spreadsheets, including a New Year's Eve planner with rides home and a countdown.
Buy on Etsy See what is inside
Try one of our free tools too: the New Year's Eve party timeline.
How many cookies each baker bakes, duplicate cookies flagged, allergy flags and printable labels.
Buy on Etsy See what is inside
Try one of our free tools too: the cookie exchange calculator.
More: how to organize a Friendsgiving potluck and the printable Friendsgiving sign-up sheet. Every hosting date of the season on your phone: our free holiday hosting calendar.