Cookie Exchange Party Planner

Host a cookie exchange without the maths: one spreadsheet that tells every baker how many cookies to bake, keeps the cookies from doubling up, and checks there's something safe for every guest. WHAT YOU GET • Settings where you choose how many cookies of each kind every guest takes home and how many dozen extra each baker brings for tasting • Automatic baking number: cookies each baker bakes, in dozens and batches, worked out from your guest list • Guest list for up to 100 guests with RSVP (Yes, Maybe, No, Waiting), plus-ones, who's baking and allergies, with an automatic headcount • Cookie sign-up with 80 rows: baker, cookie, style, nuts, gluten, dairy and recipe source • Duplicate cookie flag, so two bakers never bring the same cookie by accident • Allergy check for nuts, gluten and dairy, with how many cookies each guest can safely eat • Printable cookie labels for the tasting table, built from the sign-up • Recipe-card list showing every cookie, who baked it, what's in it and which recipe cards you still need • Supplies list (boxes, parchment, ribbon, name stickers, platters, plates, cups, napkins) sized to your guests and cookies • Party timeline from invites to the swap, dated back from the party and timed from the start • Dashboard with days to go, headcount, bakers, cookie kinds, the baking number, take-home boxes, progress bars and what needs attention HOW IT WORKS 1. Type the party date, start time and your cookie numbers on Settings. 2. Add your guests, then add each cookie on the sign-up as bakers claim one. 3. Send bakers their number, then print the labels and recipe list before the party. FEATURES • Everyone bakes the same amount, so the swap comes out even • Choose whether guests who aren't baking take cookies home too • Flags bakers without a cookie, maybes, missed RSVPs and cookies whose baker can't come • Blank allergen cells count as not safe until the baker confirms • Box count worked out from how many cookies one box holds • Editable cookie styles, supplies and timeline • Works for any size of party, from a handful of friends to a big office swap WORKS WITH • Microsoft Excel (desktop or Microsoft 365) • Google Sheets (free with a Google account) • Apple Numbers • LibreOffice Best on a computer or tablet. WHAT YOU RECEIVE • Cookie Exchange Party Planner - Blank.xlsx, ready for your own cookie exchange • Cookie Exchange Party Planner - Sample.xlsx, filled with example data so you can see how it works • A quick start guide (PDF) This is a digital download. Nothing is shipped, and the files are yours to keep. For personal use. HOW WE MAKE IT Every Toast & Tally planner is designed in-house with AI-assisted tools, then every tab, formula and sample file is checked and tested before it is listed. QUESTIONS? Message us on Etsy. We're happy to help you get set up.