Holiday Party Planner

Hosting a Christmas party, an office holiday party or an ugly sweater party? Keep the guest list, the run of show, the food, the games and every thank-you in one organized spreadsheet. WHAT YOU GET • Guest list for up to 200 guests with invites, RSVPs, plus-ones, kids, dietary notes and who's bringing what • Automatic headcount of adults and kids coming, with food quantities that scale with your Yes RSVPs • Run of show that counts back from your start time, from the day-before setup to the last goodbye • Party checklist of 35+ tasks with due dates counted back from your party date • Food and drink plan where amounts per adult and per kid become quantities and packs to buy • Shopping list with item, store, quantity and bought, a by-store count and a simple what-we've-spent total • Decor and setup list by area: where each item comes from, who sets it up and when • Games and activities, ugly sweater contest awards, white elephant rules and a who-brought-what log • Helpers and volunteers with their jobs, arrival times and open tasks, plus a thank-you tracker • Dashboard with days to go, RSVPs, headcount, tasks done, shopping done and a needs-attention list HOW IT WORKS 1. Type the party name, date, start time, venue, RSVP date and gift exchange style on Settings. 2. List your helpers, add guests and record RSVPs as they come in. 3. Use the Dashboard, Menu, Shopping and Checklist to see what to buy and what to do next. FEATURES • Plus-ones and kids are counted in the headcount • Choose whether guests yet to reply count toward the food, or type your own numbers • Shopping items short of the food plan are flagged • Overdue tasks, missing RSVPs and gift swap players with no gift logged are flagged • Prefilled checklist, menu, decor ideas, games, awards and white elephant rules to edit • Clean, printable layout WORKS WITH • Microsoft Excel (desktop or Microsoft 365) • Google Sheets (free with a Google account) • Apple Numbers • LibreOffice Best on a computer or tablet. WHAT YOU RECEIVE • Holiday Party Planner - Blank.xlsx, ready for your party • Holiday Party Planner - Sample.xlsx, filled with example data so you can see how it works • A quick start guide (PDF) This is a digital download. Nothing is shipped, and the files are yours to keep. For personal use. HOW WE MAKE IT Every Toast & Tally planner is designed in-house with AI-assisted tools, then every tab, formula and sample file is checked and tested before it is listed. QUESTIONS? Message us on Etsy. We're happy to help you get set up.