Office Holiday Party Planner

Planning the office holiday party? Keep RSVPs, the committee's to-do list, the venue shortlist, the gift swap and the run of show in one spreadsheet that keeps the headcount for you. WHAT YOU GET • RSVP list for up to 300 people with department, plus-ones, dietary needs, gift swap and committee • Headcount by department, plus a People coming number to give the venue and caterer • Committee tasks by area with owners, due dates counted back from the party, and overdue flags • Venue shortlist: capacity, quote, what's included, 1-5 scores, fit for your headcount, per-person cost and rank • Gift swap matches checked for self-matches, duplicates and anyone left out, with a suggested match for everyone • Run of show counted from your start time, with who's leading each part • Shopping list for decor, awards, gift swap supplies and food, with a simple what-we've-spent total • Dashboard with days to go, headcount, venue capacity, progress bars and a needs-attention list HOW IT WORKS 1. Type the party name, date, times, RSVP date and gift swap limit on Settings. 2. Add everyone invited, compare venues and share out the committee tasks. 3. Match the gift swap, plan the run of show and shopping, and watch the Dashboard. FEATURES • Headcount, due dates, venue fit and clock times all calculate on their own • A chosen venue that's too small for your headcount is flagged • People who signed up for the gift swap but aren't matched yet are flagged • Prefilled committee tasks, run of show and shopping starters to edit • Clean, printable layout WORKS WITH • Microsoft Excel (desktop or Microsoft 365) • Google Sheets (free with a Google account) • Apple Numbers • LibreOffice Best on a computer or tablet. WHAT YOU RECEIVE • Office Holiday Party Planner - Blank.xlsx, ready for your party • Office Holiday Party Planner - Sample.xlsx, filled with example data so you can see how it works • A quick start guide (PDF) This is a digital download. Nothing is shipped, and the files are yours to keep. For personal use. HOW WE MAKE IT Every Toast & Tally planner is designed in-house with AI-assisted tools, then every tab, formula and sample file is checked and tested before it is listed. QUESTIONS? Message us on Etsy. We're happy to help you get set up.