Secret Santa & Gift Exchange Organizer

Run your Secret Santa or gift exchange from one tidy spreadsheet: draw names with couples and housemates kept apart, print a card for each giver, and see every gift through to swap day. WHAT YOU GET • Participants list for up to 80 people with household, email, wish list, sizes, allergies, ship-to address for remote exchanges and last year's match • A name draw built from formulas: everyone gives exactly one gift and gets exactly one, and nobody draws themselves • Rules you can switch on: same household can't draw each other, and avoid last year's match, plus your own list of exclusions (one way or both ways) • A draw number you change to reshuffle. If a pair breaks a rule, the next draw number that works is used automatically • Check on every row of the draw, and an optional lock to keep or force a pairing • Printable 'your person is' cards, with wish list, sizes, allergies, the price cap, the theme and where to send the gift • Gift tracker with Not yet, Bought, Wrapped, Shipped and Delivered, plus over-the-cap and ship-by flags • Reveal-day checklist dated back from your swap day • Dashboard with draw status, days until the swap, gifts bought, wrapped and delivered, and who still has to buy HOW IT WORKS 1. Type the swap date, price cap and theme on Settings. 2. Add everyone on Participants, giving couples and housemates the same household. 3. Check the Draw, print the cards, and follow the gifts on the Tracker. FEATURES • Works for office, family and friends exchanges • Hide matches on screen so the organizer can take part too • Shuffled turn order for a white elephant or yankee swap • In person, by mail, or both, with a ship-by date • Reusable next year, with last year's matches avoided • Works in any currency • Clean, printable layout WORKS WITH • Microsoft Excel (desktop or Microsoft 365) • Google Sheets (free with a Google account) • Apple Numbers • LibreOffice Best on a computer or tablet. WHAT YOU RECEIVE • Secret Santa & Gift Exchange Organizer - Blank.xlsx, ready for your exchange • Secret Santa & Gift Exchange Organizer - Sample.xlsx, filled with example data so you can see how it works • A quick start guide (PDF) This is a digital download. Nothing is shipped, and the files are yours to keep. For personal use. HOW WE MAKE IT Every Toast & Tally planner is designed in-house with AI-assisted tools, then every tab, formula and sample file is checked and tested before it is listed. QUESTIONS? Message us on Etsy. We're happy to help you get set up.