Rehearsal Dinner Planner

Hosting the rehearsal dinner? Keep the guest list, the seating, the order of toasts, the venue and who is paying for what in one organized spreadsheet. WHAT YOU GET • Guest list for up to 150 people with role, side, who's at the rehearsal, invitations, RSVPs, meal choice and dietary notes • Seating chart that fills itself in from the table you pick for each guest, with seat numbers and over-capacity warnings • Toast order with each speaker's start and end time, confirmations and a time limit you set • Rehearsal and dinner schedule, from the ceremony walk-through to the send-off, with times worked out from minutes • Venue comparison priced at your headcount, a menu list, and meal counts and dietary notes ready to send the venue • Who pays: each cost, which host covers it, paid so far, next due date, and each host's fair share • Checklist of 24 tasks with due dates counted back from the dinner • Dashboard with days to go, RSVPs, toast minutes, the dinner total, a needs-attention list and the toast order HOW IT WORKS 1. Type both names, the dates and times, the venue and who is hosting on Settings. 2. Add guests, record RSVPs and meal choices, and pick a table for everyone coming. 3. List the toasts in order, plan the evening, and track each cost and who covers it. FEATURES • Toast times follow on from the 'Toasts' row of your schedule • Speakers checked against the guest list: not attending, not on the list or running long are flagged • Headcount includes guests still awaiting a reply, or type your own • Share the dinner between families with share weights, or list one host • Overdue tasks and payments are flagged • Prefilled guest roles, toast order ideas, schedule and checklist to edit • Works in any currency, clean printable layout WORKS WITH • Microsoft Excel (desktop or Microsoft 365) • Google Sheets (free with a Google account) • Apple Numbers • LibreOffice Best on a computer or tablet. WHAT YOU RECEIVE • Rehearsal Dinner Planner - Blank.xlsx, ready for your rehearsal dinner • Rehearsal Dinner Planner - Sample.xlsx, filled with example data so you can see how it works • A quick start guide (PDF) This is a digital download. Nothing is shipped, and the files are yours to keep. For personal use. HOW WE MAKE IT Every Toast & Tally planner is designed in-house with AI-assisted tools, then every tab, formula and sample file is checked and tested before it is listed. QUESTIONS? Message us on Etsy. We're happy to help you get set up.