Holiday Open House Planner

Hosting a holiday open house where guests drop in over the afternoon? Plan it around when people arrive: see your busiest half hour, how many will be in the house at once, and how much food and drink to have out for each part of the day. WHAT YOU GET • Arrival slots from your open and close times, in 15, 20, 30, 45 or 60 minute steps • Guest list for up to 200 households with invite, RSVP, adults, kids, the time each plans to arrive, dietary notes and what they're bringing • Guest flow for every slot: expected arrivals, how many are in the house at once, the busiest time, and the bites and drinks to have out • Day-of timeline counted from doors open, with refill and restock reminders that show the crowd at that moment and how much to put out • Menu sized to the expected crowd: totals, packs to buy and what the busiest stretch gets through • Shopping list with store, quantity and bought, checked against the menu, with a count by store • Jobs for hosts and helpers dated back from your open house, and a team list with open jobs counted • Dashboard with days to go, RSVPs, guests expected, a crowd chart and a needs-attention list HOW IT WORKS 1. Type the date, open hours, slot length and average stay on Settings. 2. Add households with their RSVP and the time they plan to drop in. 3. Check Flow and the Dashboard for the busiest time, then use Menu, Shopping, Timeline and Jobs to get ready. FEATURES • Type any arrival time, such as 2:45 PM, and it lands in the right slot • Maybes and guests yet to reply count at a share you choose, and extra drop-ins can be added • Guests with no arrival time yet are spread evenly across the day • Set a comfortable number of people at once and crowded slots are flagged • Flags for late RSVPs, guests arriving outside your hours, jobs with nobody on them and items short of the plan • Prefilled jobs, menu ideas, timeline and stores you can edit • Clean, printable layout WORKS WITH • Microsoft Excel (desktop or Microsoft 365) • Google Sheets (free with a Google account) • Apple Numbers • LibreOffice Best on a computer or tablet. WHAT YOU RECEIVE • Holiday Open House Planner - Blank.xlsx, ready for your open house • Holiday Open House Planner - Sample.xlsx, filled with example data so you can see how it works • A quick start guide (PDF) This is a digital download. Nothing is shipped, and the files are yours to keep. For personal use. HOW WE MAKE IT Every Toast & Tally planner is designed in-house with AI-assisted tools, then every tab, formula and sample file is checked and tested before it is listed. QUESTIONS? Message us on Etsy. We're happy to help you get set up.