Engagement Party Planner

Hosting an engagement party? Keep the guest list, the headcount, the menu, the hosts and every thank-you note in one organized spreadsheet. WHAT YOU GET • Guest list for up to 150 households with adults and kids invited, invitations, RSVPs and dietary notes • Automatic headcount: adults and kids confirmed, still awaiting a reply, and the total to plan for • Menu, drinks and supplies list where amounts per adult and per kid become quantities and packs to buy • Party checklist of 30+ tasks with due dates counted back from your party date • Run of show for the party with automatic start and end times and the toasts highlighted • Hosts and duties sheet with each co-host's contact details and who's doing what • Gift log with a due date for every thank-you note and the address pulled from the guest list • Dashboard with days to go, RSVPs, a needs-attention list, tasks up next and dietary notes HOW IT WORKS 1. Type the couple's names, the party date, start time, venue and RSVP date on Settings. 2. List the hosts, add guests by household and record RSVPs as they come in. 3. Use the Dashboard, Menu and Checklist to see what to buy and what to do next. FEATURES • Households coming with fewer people than invited are counted correctly • Planning headcount includes households still awaiting a reply, or type your own • Toast glasses become bottles to buy: add a pack size to any item • Overdue tasks and thank-you notes are flagged • Prefilled menu, task list, duties and a sample run of show to edit • Clean, printable layout WORKS WITH • Microsoft Excel (desktop or Microsoft 365) • Google Sheets (free with a Google account) • Apple Numbers • LibreOffice Best on a computer or tablet. WHAT YOU RECEIVE • Engagement Party Planner - Blank.xlsx, ready for your party • Engagement Party Planner - Sample.xlsx, filled with example data so you can see how it works • A quick start guide (PDF) This is a digital download. Nothing is shipped, and the files are yours to keep. For personal use. HOW WE MAKE IT Every Toast & Tally planner is designed in-house with AI-assisted tools, then every tab, formula and sample file is checked and tested before it is listed. QUESTIONS? Message us on Etsy. We're happy to help you get set up.