Wedding Welcome Party Planner

Welcome out-of-town wedding guests with a practical plan for arrivals, RSVP counts, venue capacity, food quantities and host duties. This is a distinct pre-wedding welcome event planner, rather than a rehearsal dinner or wedding-day checklist. WHAT YOU GET Blank and fictional Sample XLSX workbooks, each with Start Here, Arrivals, Food and Drink, and Host Run Sheet tabs. Two-page PDF quick-start guide. 150 guest-party rows, 20 supply items and 20 host duties. HOW IT WORKS 1. Enter venue, capacity, local start/end times and buffers. 2. Add parties, RSVPs and local arrivals. Review late or unknown arrivals. 3. Set editable per-person quantities and pack sizes, then assign duties and the welcome toast. FORMULAS Valid Yes RSVPs feed confirmed guest counts, capacity and quantities. Maybe totals are shown separately. Arrival readiness adds your buffer; food rounds to whole units and packs. Missing inputs remain visible. COMPATIBILITY Excel-format XLSX with no macros. Recalculation verified using LibreOffice. Microsoft Excel, Google Sheets and Apple Numbers were not directly tested in those apps. Mobile editing and print layouts vary. Same-day local times only; no time-zone conversion. No invitations, automatic messages, bookings or live guest updates. Digital download, nothing shipped. Personal event use; no template redistribution. Every Toast & Tally planner is designed in-house with AI-assisted tools, then every tab, formula and sample file is checked and tested before it is listed. Questions? Message us on Etsy.